The Clerk of Court Recording Department records, indexes, and archives all documents that create the Official Records of Hillsborough County. Approximately 25 million documents have been recorded in the Official Records since 1846 and 2,000 new documents are recorded each day. In addition to recording documents, the Recording Department collects money for documentary stamp taxes, intangible taxes, recording fees, and other miscellaneous fees.
Attention Official Records Customers: The Hillsborough County Clerk of Court & Comptroller replaced its Official Records recording system in January 2020. The new recording system will no longer assign book and page numbers. Only the instrument number will be used, with the exception of plats. The Online Search of Official Records was replaced with a new version with a new link. Please bookmark this link for your records.
Agent linkfor balances starting January 11, 2020.
NEW 24/7 SERVICE! Electronically certified official records are now available 24/7. Find out more about eCertifyand place your order online.
ERecording, or electronic recording, is the process of recording documents with the Hillsborough County Clerk of Court's Recording Office via the internet. This process would otherwise require documents be submitted by express mail, courier service or personal visit.
If you are an eRecording vendor that would like to begin eRecording with Hillsborough County Clerk, please contact our office.
If you wish to begin sending your recordable documents electronically to Hillsborough County, please contact one of the following eRecord Vendors:
|CSC Corporation Service Company|
|eRecordings Partners Network|
|Indecomm Global Services|
Official Records Library
The Official Records Library provides access to recorded documents that are microfilmed and/or electronically imaged. The earliest records available date back to 1836. Official Records Library staff will provide instructions regarding the research of these older documents. Copies of all documents are available upon payment of the statutory fee. Records Library staff also search records and prepare Clerk's Certificates on a fee basis.
Official Records Web Subscription Service
Why offer an Official Records Web Subscription Service?
The following documents cannot be displayed on publicly available Internet websites, pursuant to Florida Statute 28.2221:
- Military Discharge
- Death Certificate
- Court file, record, or paper relating to matters or cases governed by the Florida Family Law Rules of Procedure, Florida Rules of Juvenile Procedure, and Florida Probate Rules.
To serve those entities that require access to the information limited by law, the Hillsborough County Clerk of Court is offering a new web subscription service. For an annual usage fee, you will be given access to a secure, password-protected website with all Official Records document images recorded since January 4, 1965. Through this service, you will be provided the same information that is available on the public workstations in Official Records.
Cost to Join
There is annual fee of $100.00 for the web subscription service. The fee must be paid in full prior to initiation of service. Fees are subject to change annually. Fees are not refundable, except as provided in Article 14. No fee credit will accrue during periods the subscription site is out of service.
The Clerk will attempt to provide continuous operation of the subscription website, except during periods of routine maintenance or under unusual circumstances such as "brownouts," emergency production requirements mandated by law, computer intrusions, adverse operational impacts, or other unforeseen events. Most routine maintenance will be scheduled between 5PM and 8AM or during weekends or holidays.
Microsoft Internet Explorer Version 5.0 or higher is recommended to view the subscription website. To view images in PDF format, you must use Adobe Acrobat Reader Version 5.0 or higher. This program can be downloaded for free from the Adobe website.
Access to the subscription service will be provided through the Clerk of Court Internet website www.hillsclerk.com. Customers are responsible for maintaining and repairing their own equipment and for connectivity to the subscription website through their Internet Service Provider (ISP). The Clerk may modify the categories, classifications, format, or appearance of the data on the subscription site without prior notification; however, updates will generally be made to conform to changes in Florida law or to improve service to the subscriber.
Upon execution of the agreement, the Clerk will provide limited customer service through e-mail. Requests for assistance on specific problems or questions about the subscription website should be e-mailed to email@example.com. Email assistance will be available Monday through Friday from 8AM to 5PM, excluding holidays. The Clerk does not guarantee results or imply that all errors or problems will be corrected.
The customer will ensure that unauthorized users do not access the subscription website and that the information gathered from the site is not made available for commercial resale or represented as the official government record. Failure to do so can result in immediate termination of the agreement and/or legal action.
Termination of Services
The subscription may be terminated without cause by either party with fifteen (15) days written notice to the other party. The Clerk may immediately terminate this agreement with no prior notice to the subscriber if the subscriber fails to comply with the terms of this agreement.
The subscription agreement may be terminated immediately if the Clerk fails to receive appropriate and continued funding from the customer for the subscription service. The Clerk will notify the customer by fax or telephone and follow up with written confirmation. The Clerk may immediately terminate the agreement without notice in order to protect the contents the Official Records from unauthorized remote access, alteration, or if the security of the website has been breached.
The Clerk may issue full or partial refunds of subscription fees if the termination is not the result of an act of noncompliance by the subscriber.
How to Subscribe
To subscribe to the Official Records web-subscription service, download the Subscription Agreement for Electronic Access to Official Records. Mail the completed, notarized agreement with your check (made payable to Clerk of the Circuit Court) to the following address:
Hillsborough County Clerk of Court and Comptroller
ATTN: Official Records Director
PO Box 3249
Tampa FL 33601-3249
Privacy Notices and Redaction (Blocking) of Confidential Information
Redaction of Confidential Information From Images in the Official Records Under Section 119.071 of the Florida Statutes.
Section 119.071(4) of the Florida Statutes states that individuals in certain professions, as well as their spouses and/or children, may request the Clerk of Court to remove personal information such as a home address and telephone number that may be included on documents in the Official Records such as mortgages and deeds.
The Confidentiality Request Form is availableonline or in the Official Records department.
Removal of Document Images From the Publicly Available Internet Website
As provided under Florida Law, no county recorder or clerk of the court may place an image or copy of a public record, including an official record, on a publicly available Internet website for general public display if that image or copy is of a military discharge; death certificate; or a court file, record, or paper relating to matters or cases governed by the Florida Rules of Family Law, the Florida Rules of Juvenile Procedure, or the Florida Probate Rules.
Any records specified in this subsection made available by the county recorder or clerk of the court on a publicly available Internet website for general public display prior to June 5, 2002, must be removed if the affected party identifies the record and requests that it be removed. Such request must be in writing and delivered by mail, facsimile, or electronic transmission, or in person to the county recorder or clerk of the court. The request must specify the identification page number of the document to be removed. No fee may be charged for the removal of a document pursuant to such request.
The Internet Image Removal Request Form is availablein the Official Records department.
Removal of Private Numbers from the Publicly Available Internet Website
Any person who prepares or files a document to be recorded in the official records by the county recorder as provided under Florida law, may not include a person's social security number or complete bank account, debit, charge, or credit card number in that document unless otherwise expressly required by law. Until January 1, 2007, if a social security number or a complete bank account, debit, charge or credit card number is or has been included in a document presented to the county recorder for recording in the official records of the county, such number may be made available as part of the official record available for public inspection and copying. Any person, or his or her attorney or legal guardian, may request that a county recorder remove from an image or copy of an official record placed on a county recorder's publicly available Internet website, or a publicly available Internet website used by a county recorder to display public records outside the office or otherwise made electronically available outside the county recorder's office to the general public, his or her social security number or complete bank account, debit, charge, or credit card number contained in that official record. Such request must be legibly written, signed by the requester, and delivered by mail, facsimile, electronic transmission, or in person to the county recorder. The request must specify the identification page number of the document that contains the number to be redacted. The county recorder does not have a duty to inquire beyond the written request to verify the identity of a person requesting redaction. A fee may not be charged for redacting such numbers.
The Private Numbers Internet Redaction Form is availableonlineor in our office.
Remote Notarial Acts
Find out more about remote notarial acts on the Electronic Legal Documentspage.
Answers to Frequently Asked Questions about Deeds, Quit Claim Deeds, Mortgages and Releases/Satisfactions
Forms and requirements are not available for download on the Clerk's website. Legal advice cannot be provided by the Clerk's staff, nor can they help prepare legal forms. The public is encouraged to consult with an attorney or legal advisor to ensure that the correct form is used for their situation and that the recording criteria as outlined in Florida Statutes, Section 695.26 is followed. You can find a Florida real property attorney by contacting the Florida Bar Association.
To correct, add or remove a name from a deed, it is recommended that a real property attorney or a legal advisor be consulted.
To find out about recording fees for deeds, use our online Deed Calculator tool.
How do I obtain a deed to my property once I have received the lien satisfaction from my mortgage company? If you have lost or misplaced your deed, you can purchase a certified copy from our office.
What are my options for recording a document?
|Mail. P.O. Box 3249 Tampa, FL 33601-3249|
|Email: Contact us|
|Phone: (813) 276-8100|
|In person: Downtown Tampa, Brandon, Plant City. See wait times.|
What are the specific form requirements of documents submitted for recording with Official Records?
A 3x3 inch square is required on all documents to be recorded with Official Records in the top right-hand corner on the first page and a 1x3 inch space at top right-hand corner on each subsequent page for use by the Clerk.
The public is encouraged to consult with an attorney or legal advisor to ensure that the correct form is used for their situation and that the recording criteria as outlined in Florida Statutes, Section 695.26[third party website] is followed. You can find a Florida real property attorney by contacting the Florida Bar Association [third party website].
Please be sure to submit the Recording Transmittal formor a cover letter with instructions with all transactions and a self-addressed, stamped envelope of sufficient size for the return of the recorded documents.
To calculate fees:
- Recording fees calculator for your new mortgage
- Recording fees calculator for your new deed
Filing a last will and testament
Please go to our Probate Court pageand read the FAQ on how to file a last will and testament with the Probate court for more information.
What are the fees associated with this service?
See Recording Services Fees for more information.
How do I record a foreign judgment?
Foreign judgment requirements can be found in Florida statutes 55.501-509[third party website].Please include a self-addressed stamped envelope for the return of the recorded document with the check payable to "Clerk of Circuit Court" for the following fees:
- Recording Judgment: $10.00 for the first page, and $8.50 for each additional page
- Indexing Additional Names for the judgment: $1.00 per name after the fourth name
- Recording Affidavit: $10.00 for the first page, and $8.50 for each additional page
- Indexing Additional Names for the affidavit: $1.00 per name after the fourth name
- Foreign Judgment Fee: $42.00
- Foreign Judgment Document Preparation Fee: $7.00
- Registered Mail Postage: $12.90 without return receipt (or current postage rate, if greater) times the number of judgment debtors, or $15.70 with return receipt (or current postage rate, if greater) times the number of judgment debtors
- Copies of Judgment and Affidavit: $1.00 per page times the number of judgment debtors
Correct, Add or Remove Names on Deeds
The public is encouraged to consult with an attorney or legal advisor to ensure that the correct form is used for their situation and that the statutory requirements for recording are followed. You can find a Florida real property attorney by contacting the Florida Bar Association [third party link].
Recording fees are $10.00 for the first page and $8.50 for each additional page of the document. The first four names are free; any additional names are $1.00 per name. If you are unsure if documentary stamp taxes are due, please contact the Florida Department of Revenue at (850) 488-6800 for assistance.
Once your document is prepared, you will bring the original signed and notarized deed to the Clerk’s Office; it can also be submitted by mail, but not by email.
What do I do with a Declaration of Domicile once I have completed it?
Download the Declaration of Domicileform, which must be submitted to the Clerk for recording, along with a check for the recording fee of $10 made payable to "Clerk of the Circuit Court" and either mailed to Clerk of Court & Comptroller, PO Box 3249, Tampa FL 33601-3249 or submitted in person at Room 140, 401 Pierce Street, Tampa, FL.
Notice of Commencement
You can find out more about Notice of Commencement requirements in chapter 713, Florida Statutes.
Please also include a Recording Transmittal formor a cover letter with instructions with all transactions, and two self-addressed stamped envelopes if sending in the document for recording by mail(one envelope to mail the certified copy if requested and one envelope to mail the original recorded Notice of Commencement).
Required fees, made payable to "Clerk of Circuit Court," are as follows:
- Recording Notice of Commencement: $10.00 for the first page, and $8.50 for each additional page
- Copies of Notice of Commencement: $1.00 per page
- $2.00 for each certification
The above documents and payment can be electronically recorded using an e-Recording vendor (see e-Recording Services FAQ above), mailed to Hillsborough County Clerk of Court Official Records, PO Box 3249, Tampa FL 33602-3249, or recorded in person at our Official Records service locations.
Once the documents and payment have been received, please allow for up to 7 business days for the Notice of Commencement (NOC) recording to be validated and recorded into our Official Records Index. If you deliver it to Official Records in person, the NOC will be recorded and returned to you while you wait (no mailing envelopes are required for walk-in recordings).
Records Library FAQs
How can I obtain an electronically certified official record 24/7?
Electronically certified official records are now available. Using a service called Clerk eCertify, the Clerk is able to provide its customers with self-validating, tamper evident, electronically certified official records online 24 hours a day, 7 days a week.
Customers can purchase electronically certified official records from the convenience of their home or smart phone from anywhere, and receive them as secured PDFs via email on holidays, in the middle of the night, from anywhere that they have internet access, without having to come to the courthouse to find parking, go thru security screening and wear protective masks, and without having to wait in line or wait for the mail to arrive. Customers will need email in order to use this service, because the documents are delivered via download links in an email.
Find out more about eCertify for Official Records and place an order.
What records are available in the Official Records Library?
Besides the Official Records Books which contain land records,here are examples of other recorded documents:
- Subdivision plat maps
- Tax rolls from 1883 to present
- Marriage license records from 1831 to the present
- Circuit Civil judgment from 1972 to the present
- County Civil judgments from 1986 to the present
- Probate judgments from 1986 to the present
How can I get copies of Official Records?
The Official Records Index from 1965 to the present is available online. If you do not require a certified copy,search the Official Recordsonlinefor free. If you require a certified copy, you can obtain one 24/7 online using eCertify for Official Records.
You may request copies in person to order using a credit card.There is a charge of $2 for each year searched, $1 per page for copies of the document being requested, and $2 for certifying the document.
Website Security Changes
Beginning February 1, 2019, Hillsborough County Clerk websites will no longer support TLS versions 1.0 and 1.1. Only TLS version 1.2 will be supported. If you are using unsupported web browsers, old versions of the browsers or have not enabled your browser to use TLS 1.2 to connect to our records search websites after this date, you will begin receiving error messages.
Why are we disabling TLS 1.0 and 1.1?
We are disabling them to ensure that our websites are providing our customers and partners with safe and secure protocols for these connections. This change is enforced throughout the industry to maintain secure connections that encrypt and protect data from malicious data breaches.
Most of the latest versions of standard browsers will support TLS 1.2 by default. If you are unsure about whether your browser will support it, you can verify this by using the following website: https://www.ssllabs.com/ssltest/viewMyClient.html
How do I request records if I am exempt from fees and costs?
If you believe you are exempt from the fees and costs assessed by the Clerk's Office, do not order records using eCertify, which charges a fee upfront; instead, request official records from firstname.lastname@example.org
Where can I obtain a certified copy of a birth or death certificate?
Contact the State Health Department online or by calling (813) 307-8002.
The State Office of Vital Statistics also has marriage and divorce records for the entire state, and can be reached at (904) 359-6900.
Certified copies of birth certificates for Florida-born citizens are also available at the Tax Collector's Office.
Obtain Certified Copy of Deed
If you have lost or misplaced your original deed (or other legal document which has been recorded), you can obtain a certified copy from the Recording Office where the original document was recorded. A certified copy has the legal validity of the original document.
The above documents and payment can be electronically recorded using an e-Recording vendor (see e-Recording Services FAQ above), mailed to Hillsborough County Clerk of Court Official Records, PO Box 3249, Tampa FL 33602-3249, or recorded in person at our Official Records service locations.How do I record a Notice of Commencement in Hillsborough County? ›
- Complete the form. Notice of Commencement - Fillable* Notice of Commencement - Printable.
- Make sure that the NOC is recorded and certified at the Clerk's office.
The only way to change or add a name to a deed is by having a new deed prepared. We cannot do this for you. We suggest that you consult a lawyer to prepare the document.Who keeps the title deeds to my house? ›
The title deeds to a property with a mortgage are usually kept by the mortgage lender. They will only be given to you once the mortgage has been paid in full. But, you can request copies of the deeds at any time.How do I find my property deeds online in Florida? ›
Each county in Florida has a public records website where you can conduct a search. You can use the search filters to narrow the results to deeds, and further filter by grantor/grantee, date of issuance, and other criteria (note that the dates must be exact, not approximate, in order to return accurate results).Can you file a lien without a notice of commencement in Florida? ›
The Notice to Owner must be served before commencing, or within 45 days of commencing, to furnish the services or materials (but before owner's final payment to the contractor). A lien cannot be enforced unless the lienor has served the Notice to Owner as described above.Do you have to close a notice of commencement in Florida? ›
No, the Notice of Commencement in Florida does not need to be terminated or released, and there is no process for filing a “Notice of Completion” or any other document to signify that the project has been completed.Who fills out the notice of commencement Florida? ›
Is a Notice Required? The property owner or property owner's agent is the one who must file the Notice of Commencement. Florida law states that a Notice of Commencement must be submitted to the clerk's office in order to apply for a building permit with contracts having a value greater than $2,500.How much does it cost to add someone to a deed in Florida? ›
We recommend you consult with an experienced real estate lawyer for professional advice as each circumstance is unique. (Please note, the fee for our office to add someone to your deed is $650.00, plus recording costs and documentary stamps – recordings costs are normally less than $50.00.)
A person filing a deed for transfer of Florida real estate ownership must do so through the county comptroller's office where the property is located. There is a small fee for filing and a document stamp tax, which is an excise tax on legal documents delivered, executed or recorded in the state.How do I change my name on property deeds? ›
On a name change
You'll need to download and complete Form ID1, which proves your identity when applying for a name change on the title register. Send ID1 with evidence of your change of name (for example, the deed poll document, your marriage certificate or your decree absolute) and AP1 to the Land Registry.
- Legal name and address of the property owner.
- Complete address and legal description of the property.
- Brief description on what is being done (constructed or improved) on the property.
- Legal name, address, and contact information of the general contractor.
Generally, yes, a permit would be required.What is a NOC record? ›
Notice of Commencement (N.O.C.) – Notice that improvements will be made to certain real property. When this form is required, the form needs to be recorded with the Clerk of the Circuit Court and then submitted to Building Services before any inspections can be scheduled. Helpful.How do I prove I own my house? ›
To officially prove ownership of a property, you will require Official Copies of the register and title plan; these are what people commonly refer to as title deeds because they are the irrefutable proof of ownership of a property.Do you own a house if your name is on the deeds? ›
You own your home – either all or part of it – if your name is on a legal document called the title deeds.How do I find my title deed online? ›
Enter the title number e.g. Nairobi/Block123/321. Fill the online form and submit. Confirm details and proceed to pay using the available payment methods which include MPesa, debit cards, credit cards or bank transfers. Once the payment has been confirmed, the applicant can then proceed to print the results.Are property deeds public record in Florida? ›
Perform a Deed Search and Get a Copy of Your Deed For Free!
Each Florida County has a free search engine for public records. Below you can find links to each county's search engine. There are many ways to look up the deed on the county's website. You can search by “Name” of Grantor or Grantee.
Visit the official website of the county, state, federal government, or court which is relevant to your background check. Search for public records in the online database of the website and make sure to enter the full name of the person whose records you are looking for in order to get accurate results.
According to the Florida Sunshine Law, most records generated by government entities are considered public. The law states that all persons have the right to access municipal, county, and state records. Residents are also free to inspect these records or obtain copies as preferred.Can a handyman file a lien in Florida? ›
With that in mind, Florida's lien law generally allows contractors, as well as subcontractors, laborers, certain design professionals, sub-subcontractors and material suppliers to file a Florida mechanics lien.How long does a lien stay on your property in Florida? ›
Information You Should Know
Liens are valid for five years from the original filing date. Florida law allows judgment liens to be filed a second time to extend the lien's validity five more years. (See s. 55.201-55.209, F.S.)
A judgment lien in Florida will remain attached to the debtor's property (even if the property changes hands) for ten years (real estate lien) or five years (personal property lien).How do I clear my notice of commencement in Florida? ›
- the same information as in the notice of commencement;
- the book and page reference numbers and date of the notice of commencement;
Your Florida NTO is not considered valid unless it is received by the 45th day, which means you must leave time for the NTO to reach not only the owner, but all required recipients.How much does it cost to file a notice of commencement in Florida? ›
Florida law requires that the Notice of Commencement form be recorded in the Official Records. The cost to record a one-page Notice of Commencement is $10.00. Customers typically purchase two (2) certified copies at $3.00 each at the time of recording.How long does a commencement notice take? ›
A Commencement Notice must be received by the Building Control Authority not less than 14 days and not more than 28 days before you wish to commence. A Commencement Notice is relevant in all cases, except where a Fire Safety Certificate is required and one has not yet been granted.Does a Notice of Commencement need to be notarized in Florida? ›
Should a Notice of Commencement Florida be Notarized? In Florida, the NOC must be signed and notarized by the owner or the owner's agent.What is a 7 day commencement notice? ›
A 7 Day Notice is required where a person intends to commence work on the construction of a building before grant of the relevant Fire Safety Certificate, where one is required. However the Building must not be opened or occupied until a Granted Fire Cert has been received.
It is possible to carry out a search at the Land Registry, to locate your property and title number. You can then obtain an up to date Official Copy of your title register and also copies of any documents referred to within the title register for a small fee.
The Clerk of the Court is the County Recorder. Copies of deeds, mortgages, and other instruments are on file in the official records of Alachua County in the Recording Office located on the first floor of the Alachua County Family/Civil Justice Center. All records are open to the public.Does a warranty deed prove ownership Florida? ›
No, a warranty deed does not prove ownership. A title search is the best way to prove that a grantor rightfully owns a property. The warranty deed is a legal document that offers the buyer protection. In other words, the property title and warranty deed work in tandem together.How much does a warranty deed cost in Florida? ›
The exact price of a Florida warranty deed depends on charges levied by the county in which the property is located. Most counties will charge a tax calculated as a percentage of the property's value. If you work with an attorney, they will likely charge $200 to $600 or more.Can a house be sold without a title deed? ›
Without the original title deed you cannot pass transfer to a buyer. So if you sell your property, your conveyancing attorney will need the title deed from you (if your property is mortgaged and the bond not yet paid off and cancelled, the bank should be holding the title deed as security).Do you own a house if your name is on the deeds? ›
You own your home – either all or part of it – if your name is on a legal document called the title deeds.How do I find my title deed online? ›
Enter the title number e.g. Nairobi/Block123/321. Fill the online form and submit. Confirm details and proceed to pay using the available payment methods which include MPesa, debit cards, credit cards or bank transfers. Once the payment has been confirmed, the applicant can then proceed to print the results.Does Florida have free public records? ›
According to the Florida Sunshine Law, most records generated by government entities are considered public. The law states that all persons have the right to access municipal, county, and state records. Residents are also free to inspect these records or obtain copies as preferred.How do I look up a property owner in Florida? ›
- As long as you know a property's location, you can contact the county clerk's office to learn more about the owner. ...
- If you cannot get the owner's name or contact information from the county clerk's office, you might have better luck with the Florida Secretary of State.
Some deeds are stored by HM Land Registry when you register in your name, while others, such as wills and contracts, should be held by you or your solicitor.
Proving Ownership. Get a copy of the deed to the property. The easiest way to prove your ownership of a house is with a title deed or grant deed that has your name on it. Deeds typically are filed in the recorder's office of the county where the property is located.What shows proof of ownership? ›
To officially prove ownership of a property, you will require Official Copies of the register and title plan; these are what people commonly refer to as title deeds because they are the irrefutable proof of ownership of a property.How do I verify property ownership? ›
After the Registrar of Deeds signed the transfer, the Deeds Office closest to you keeps a copy of the title deed. What is a title deed? A title deed is a registered legal document which proves ownership of a defined piece of land, a house, or an apartment in a block of flats.Who pays deed recording fees in Florida? ›
Deed Recording Fee
The logic that the seller provides the buyer with a recordable deed, further requires the buyer to pay the cost of recording that deed, because recordation is solely for the benefit of the buyer. Florida recording costs at this time are $10.00 for the first page, and $8.50 for any additional page.
Which would NOT have to be in a deed? DATE: The date is not required to make a deed valid.Who benefits the most from recording a warranty deed? ›
12. Who benefits the most from recording a warranty deed? D. Explanation: The grantee is the one who has acquired an interest in the land, and she is the one who benefits the most from recording the deed to provide constructive (legal) notice of that interest.